Corporate headshots in Palm Beach CountyA Team Page Clients Trust Before the First Call
Epic Wolf plans and directs corporate headshots, executive portraits and team photography for firms in Palm Beach County, working from West Palm Beach. We set one look for the whole team, schedule the session at your office or a chosen location, bring in a vetted portrait photographer and deliver images sized for the website, LinkedIn, press and proposals, with a plan for new hires.
Headshots and team portraits
For a law firm, a wealth practice or a medical group, the team page is where a prospect goes to see who they would be dealing with. That prospect is deciding whether to trust a person, and the portrait is the first evidence. When eight partners have eight different backgrounds, crops and decades, the page says something about the firm that nobody intended.
Good headshots are a system more than a session. One background or setting, one lighting approach, one crop and one editing standard, written down so the associate who joins in the spring matches the partners who were photographed in the fall. We set that standard first, then photograph to it.
Executives in this county are short on time and many dislike being photographed. So the session comes to them, runs on a schedule measured per person and is directed by someone whose job is to get a natural expression quickly. The result should look like the person a client meets across the table.
What it includes
Portrait standard
A one-page spec for background, light, crop and expression that every current and future portrait follows.
On-site session
A portrait setup brought to your office or a chosen location, scheduled person by person.
Executive portraits
Longer environmental sittings for principals, suited to press features and speaking bios.
Group and working photographs
The team together and at work, for the about page, recruiting and proposals.
Direction and coaching
Posing and expression guidance for people who would rather be anywhere else.
Retouching to one standard
Natural cleanup and matched color, so the page reads as one firm.
Platform-ready crops
Files sized for the website, LinkedIn, email signatures, press kits and print.
New-hire plan
A documented way to add people later without the mismatch returning.
Send us your team page and the number of people to photograph.
We will propose a portrait standard, a session plan for your office and how new hires get added afterward.
What to know
The rules behind headshots and team portraits
- LinkedIn's photo specifications
LinkedIn's help center says a profile photo must be a PNG or JPG no larger than 8MB, between 400 by 400 pixels and 7680 by 4320 pixels. It also says the photo must reflect your likeness, and it recommends one that will not need much cropping.
- Law firm sites are advertising
The Florida Bar states that Rules 4-7.11 through 4-7.17 generally govern the content of a lawyer's website. Those rules include disclaimers when an advertisement uses an actor or a dramatization, which is a reason to photograph the firm's real lawyers and staff and to have the firm's counsel review the page.
- Consent to use a likeness
Florida Statute 540.08 bars using a person's name, portrait or photograph for trade, commercial or advertising purposes without that person's express written or oral consent. A signed release from each employee keeps the question simple, including after someone leaves the firm.
Source: Florida Statutes 540.08
- A file is not the copyright
The Copyright Office's Circular 1 notes that owning a copy of a work does not give the owner the copyright in it. Holding the image files does not by itself settle where a firm may publish them. The license does, and a nonexclusive license is the usual arrangement.
Source: U.S. Copyright Office Circular 1
How the work runs
Set the standard
We look at the brand, the website and where the portraits will appear, then decide on studio-style or environmental, the background, the crop and the tone. That becomes a written spec and a test frame you approve before the full session.
Run a tight session
The photographer sets up where your people already are. Each person gets a time slot, a wardrobe note in advance and a quick review of their frames on the spot, so nobody is surprised by their own portrait later.
Deliver and keep it current
Selected portraits are retouched, cropped for each platform and named consistently. The spec stays on file so new hires and promotions are photographed to match, in a makeup session or at the next scheduled one.
Questions
Headshots and team portraits questions answered
Wear a solid, well-fitted outfit one notch more formal than your normal client day. Mid-tone and darker colors work well, while bright white, tight patterns and shiny fabrics distract. Avoid anything brand new and untested. We send a wardrobe note matched to the chosen background, and we suggest bringing a second jacket or top in case the first one fights the setting.
Yes. The portrait setup comes to you and needs a quiet room with some depth, such as a conference room, plus a schedule that gives each person a short slot. Shooting on site keeps billable time intact and lets us capture working and group photographs in the same visit. If the office does not suit the look, we recommend a nearby location instead.
Write the look down and reuse it. We document the background, lighting, lens, crop and retouching as a portrait standard, so a later session reproduces it. New hires are then photographed to that spec, either in small makeup sessions or at a regular team session. The mismatch on most team pages comes from skipping this step, not from bad photography.
The photographer usually owns the copyright and the firm holds a license, so the license should name every intended use. We write it to cover the firm's website, press, proposals and advertising, and personal professional profiles such as LinkedIn for the people pictured. A signed release from each employee covers the firm's side, since Florida requires consent to use a likeness commercially.
Each person receives the final retouched portraits agreed in the scope, typically chosen from a larger set reviewed on the day. We set the number per person before the session so the budget is predictable. Principals often get additional environmental portraits for press and speaking engagements, and everyone's selects are delivered in the same crops for the website, LinkedIn and print.
Keep reading
Go deeper before you decide
- Planning a Brand Photo or Video Shoot in Palm Beach CountyHow to plan a brand photo or video shoot in Palm Beach County: the shot list, locations and permits, releases, image rights, weather and a checklist.
- How to Choose a Branding Agency in Palm Beach CountyAn honest buyer's guide to choosing a branding agency in Palm Beach County: types of firms, what to look for, questions to ask, red flags and how to compare proposals.
- How to Get Press in Palm Beach CountyWhere local stories run in Boca Raton, West Palm Beach and Palm Beach, and how each outlet takes pitches, from Palm Beach Illustrated to WPTV and Stet News.
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